Monday, January 4, 2010

Google & Lotus-Notes: calendar-item characteristics & differences

This is situation when an organisation has these 2 email systems running.


Google Calendar
Lotus-Notes calendar
Showing on calendar
Item is always posted to GCal as '?' mark (looked similar to 'Maybe' response).  We respond 'No' or choose 'Remove' to remove it from GCal.
Item only arrives Inbox and optionally displayed in 'New Notices' pane.  We respond 'accept' or 'add' to get it displayed on calendar.
Colouring
GCal supports multiple calendars and colouring is assigned to each calendar.
LN can only see calendars of others, but neither see altogether simultaneously nor can create multiple calendars in addition to own one.  Colouring is assigned to calendar types (meeting, appointment, anniversary, reminder, to-do)
Participant list
Has option to add guest by any participant.
Has To/CC/BCC classification.
Calendar-item instance between mail & calendar systems
Separate: Deleting the instance in GMail does not effect one in GCal and vice versa.  However, we can respond in either GMail or GCal.
Same: calendar is another view the mail database so that we see same-single instance.  We do not delete it from inbox but manually remove it away (possibly to other folder), or set option (in Tools |Preferences) to remove meeting invitations from inbox after responded.
Item's content
See body of LN-cal item contains .ics attachment (as common as normal Internet email).
See body of GCal item as: "View your event at http://www.google.com/calendar/..."

Also:
  • Sender & participants name formatting:  In same system, it can look up its "address book" so that we'll see as full-name written (ex., "John Smith").  Whereas each side will see ones from each other system as Internet-email format (ex., john.smith@company.com).
  • Response to GCal invitation via LN can have error such as nonexistent parent document, (field) incorrect data type for operator or @Function.

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